Hedgemony™ User Guide

Open the Clients tab and tap the green +. You can add one client by hand, with their address and schedule on a single screen, or import your whole list at once.

• From Contacts: pick the people who are clients. Names, phones, and addresses come across.
• From a spreadsheet: a CSV exported from Excel, Numbers, or Google Sheets. Only a name column is required, and column order doesn't matter. You see a preview of exactly what will be created, with any problems flagged, before anything is saved. Get a template in the import screen hands you a CSV with the column headers and two example rows, so you can see the format and type over it.

Give a client a schedule (weekly, every 2 weeks, or monthly) and the next ten weeks fill in by themselves. Change the schedule later and the app shows you exactly which visits will move before you confirm.

The Today tab is the screen the app opens to. The green header answers the only question that matters: how's the day going. Stops left, money earned, money still out there.

• Go: tap the little green arrow next to any address to open Maps and drive there.
• Done: swipe a card right to complete it at the plan price, one motion, no typing.
• Skip or move: swipe left.
• Reorder: press and hold a card, then drag it to where it belongs in your route. The order sticks, and future weeks follow it: get one week the way you drive it and every week after comes out in the same order, biweekly clients included.
• Left over from a rained-out day? It shows up on top in orange with a Do it today button, so nothing silently falls through.

Gate codes and dog warnings sit right on the card, because that's when you need them.

Tap a card to open the job. Everything is prefilled from the client's plan, so the common case is two taps: open, then Done.

• Upcharges: tap a chip (Weed eating, Bushes, Beds, Edging, Cleanup) to add a line, then type the price. + Add makes a custom line.
• Timer: tap Start when you get out of the truck. It keeps counting with the phone in your pocket, and Stop then Resume keeps the total if you take a break mid-job. Or just type the minutes. Over time this builds your average per yard, which is how you'll know which clients are underpriced.
• Notes: anything worth remembering ("gate was locked, skipped the back").

The big button at the bottom shows the total it's about to charge. That tap is what puts the money on the client's balance.

Made a mistake? Open the completed job and use Undo completion. The charge comes off the books and the stop goes back on today's list.

The Schedule tab shows the week as day cards with each day's stop count and dollar total. Arrows move between weeks.

• Move a stop: drag it to another day, or drop it onto another stop to land in that exact position. A green bar shows where it will land. Moving one visit never shifts the client's rotation, so a biweekly client stays biweekly.
• Rained out: open the day and use Move all to push every remaining stop to another day at once.
• One-off work: cleanups, mulch jobs, anything outside the regular rotation, from the menu in the corner. It shows on the client's property page with its own label; if plans change, swipe it away there or from the day's stop list.
• Tap a stop in a day to open that client's profile.
• Running teams? A filter next to the week header switches between All, Team 1, and each team you've made. Every count, card, and bulk move respects it, each day shows who's riding, and a "No one riding" warning catches unstaffed days. See Your crew.

Weather

Each day card carries its forecast, so the week you're looking at is the week the sky is planning. When rain is likely on a day that still has stops on it, a card appears at the top of the week: "Rain likely Thursday, move its 8 stops to Friday?" One tap does the whole move, and it only ever offers a day the forecast says is dry enough to be worth it. It's a suggestion. You decide.

Forecasts come from Apple Weather and need a signal to refresh, so grab the week before you drive out of range. Everything else on this screen works offline as always.

The weekly checklist

Truck maintenance, blade sharpening, shop chores: the Schedule menu has a Weekly checklist for the work that keeps the operation running. Type an item and pick Every week and it comes back fresh each Sunday, unchecked and waiting. Pick Just this week and it stays on the list, week after week, until you check it off or swipe it away. Swiping away a repeating item asks whether you mean this week only or from now on.

The evening before a work day, open the Schedule menu and tap Text tomorrow's clients. Hedgemony queues tomorrow's stops with a message already written for each one, using your template. Tap Send on each and it opens in Messages addressed to that one client. You send it, from your number, so it reads like you and not a robot.

The wording lives in Settings → Message templates. Tokens like {{name}} and {{day}} fill in automatically per client. The same system writes balance reminder texts from the Money tab.

Nothing ever sends by itself. No timers, no automation, no surprise messages to your clients.

The Money tab keeps the score: the total owed to you, split by how old it is. Current, 30, 60, 90 plus. Each client who owes shows how long they've owed and gives you three moves:

• Text reminder: a friendly balance text, written for you, sent by you.
• Invoice: pick which visits go on it, then send it as a text message or as a PDF with your logo.
• Record payment: cash, check, Venmo, Zelle, or card. The balance updates instantly.

Invoices are frozen once issued. If you fix a price afterwards, the client's balance updates but the document they received never changes out from under them.

If every visit is already on an invoice, the invoice screen says so and lists what is still unpaid, so you can see what you are waiting on without hunting through old invoices.

Send it as a text

Most of this work is settled by text, so an invoice can go that way too. Tap As a text and Hedgemony writes the message: the work by date, the total, and every way you take money. It opens in Messages with your client's number already filled in, and you tap send. It arrives from your own number like everything else.

The wording is yours. Settings → Message templates holds the invoice text alongside your reminders, so you can say it the way you say it. Anything you do not use, like a card link you have not set up, drops out of the message instead of leaving a gap.

What your client receives

Set your logo, Venmo line, and mailing address once in Settings → Business profile, and every invoice tells the client exactly how to pay you. Tap As a PDF when you want the printed page instead of the message.

Getting paid by card

Card payments are optional and off until you turn them on. In Settings → Getting paid, tap Set up card payments and connect a free Stripe account. Stripe walks you through the usual business and bank questions on its own pages. It takes about ten minutes and you only do it once. If you step away before Stripe is finished, the app says so wherever a card action would have gone (an invoice's pay link, a client's autopay card) and offers Finish payment setup right there.

After that, every invoice carries a pay link by itself. There is no button to press:

• Make the invoice. The link is minted with it.
• Send it As a text or As a PDF. The link is in both.
• Your client taps it and pays by card or Apple Pay. No app, no account, no signup.

The payment lands back in Hedgemony by itself the next time you open the app. The balance drops, the invoice gets a PAID badge, and Stripe emails your client a receipt. Cash and checks settle invoices too: the invoice screen leads with Record the payment, and a payment that clears their balance marks their invoices paid by itself. A separate Stamp paid button covers the odd case and changes the document only. Either way the live pay link is withdrawn so nobody can pay twice. The link is also printed on the invoice PDF for anyone who'd rather click there, and it doesn't expire, so a text found two weeks later still works.

The money goes from your client to your Stripe account and out to your bank. Stripe keeps about 2.9% + 30¢ of each card payment and Hedgemony keeps 0.5% — about 3.4% + 30¢ all-in. That's the whole price: no monthly cost, and cash or check payments you record yourself are always free. Hedgemony never holds your money.

Autopay

For clients who'd rather not think about it, open their profile and use Text card setup link under Autopay. They save a card once on Stripe's page, and then you choose how they're billed:

• After each visit: the card is charged when you complete the job.
• Monthly: their balance is charged the first time you open the app each month.
• Off: the card stays on file and nothing is charged.

These charges do happen on their own, which is the point of autopay, and Stripe sends the receipt. If a card is declined, nothing breaks: the balance simply stays owed and shows up in your reminders like any other past due client.

Fixing a mistake

You will fat-finger a payment eventually. Two ways out, and neither of them asks you to type a minus sign.

• An invoice that should not have gone out. Open it and tap Void this invoice. The visits on it go back to being uninvoiced, so you can bill them again on the right invoice. The confirmation tells you what it does to the client's balance before you commit.
• A payment typed wrong, or a credit you owe someone. Open the client and tap Adjust balance. Enter the amount, say whether they owe more or less, and write down why. The reason shows up on their money list, so next season you can still tell what happened.

A hand-entered payment can also be deleted outright from the client's money list. Charges from completed jobs and card payments from Stripe stay put: those belong to a visit and to Stripe, and deleting one would only bring it back on the next sync.

Overdue reminders

When someone drifts past due, the Money tab says so: "3 clients need a nudge." Tap it and you get them one after another with the message already written, getting a little firmer at 7 days, 14 days, and 30 days. Tap through, send from your number, done.

Hedgemony tracks which reminder each client has had, so nobody gets the same one twice, and paying up clears the slate. If they fall behind again months later, the ladder starts over at friendly.

Expenses

Tap Expenses under Spending. The fuel pump button in the corner is the one you'll use most: it opens with the category already set and the keypad already up, so a gas stop takes about ten seconds. Add the odometer and a photo of the receipt if you want them; skip them if you don't. Tap a saved receipt any time to read it full screen. Expenses your crew logs arrive here on their own, photo attached and marked with who logged them. The + button covers everything else, from blades to insurance.

Expenses group by month with a running total, and they show up in your reports and your CSV export, which is the point. Come tax time you're reading a list instead of digging through a glovebox.

The weekly and monthly report

Tap the Report card for the numbers a business actually runs on:

• Income, with tips shown separately and a breakdown of how the money arrived: card, cash, check.
• Jobs completed, and what you collected per job.
• Clients gained and lost.
• Expenses by category, and your net.
• How this week or month compares to the one before it.
• Month, quarter, and year totals underneath, for when you want the longer view.

Switch between Week and Month, and use the arrows to walk back through past periods. The share button in the corner turns whatever you're looking at into a one page PDF: text it to yourself, email it to your accountant, or file it. It also lists what your clients still owe you as of today, because a great month with a growing pile of unpaid invoices isn't a great month.

From the Clients tab, tap the green + and choose Quotes. A new quote is meant to be built at the curb, before you drive away.

• Measure on map: the lawn from above, on satellite. Tap the corners and Hedgemony works out the square footage and the edging along the boundary. Undo backs up a corner; Clear starts over. Type the numbers by hand instead if you'd rather.
• Obstacles: count the trees, playsets, and bird baths you have to trim around.
• Add-ons: tap the extras you're including from your price list.
• Garden beds: bed size and mulch depth turn into cubic yards, what the mulch will cost, and the labor to spread it, ready to add as a line.

Hedgemony turns all that into minutes of work, prices those minutes at your rate, and shows a suggested price. Your price is a separate line right under it, because the suggestion is a starting point and you know the customer. Pick weekly, biweekly, or monthly, and you have a quote.

Text the quote sends it in plain language from your number. When they say yes, tap They said yes, pick the first visit date, and the client, the property, and the whole recurring schedule are created at the price you quoted. Nothing to retype. If they pass, mark it lost and it stays in your records where the pipeline can learn from it. Swipe any quote to delete it for good.

Your rate and your price list

Both live in Settings → Price list.

• Target rate per hour is what you want an hour of your day to earn. Every suggested price is built from it. Compare it against the Your time screen now and then: that one says what you actually earn, and the gap between them is your raise.
• Job minimum is the floor. A tiny yard still costs you the drive, so no suggestion ever comes in under this.
• Add-ons are the extras you sell, priced once. Weed eating, bush trimming, bed cleanup, whatever you offer. They become one tap chips on every quote.

The Pipeline, also under the Clients tab + menu, is where the work you haven't won yet lives.

• Follow up lists anyone who's gone quiet: a quote sent five days ago with no answer, a lead nobody has called in a week. Longest silence at the top, message already written. Send it, or mark them contacted if you caught them by phone.
• Warm leads is everyone you've marked as a lead, with where they came from and when you last talked. Tap through to their profile like any client.

The flyer map

Flyered a neighborhood on Saturday? Open Flyer map, tap Mark an area, trace the block you covered, and name it. It saves with today's date.

From then on, that area keeps its own score: any lead or client who turns up inside it after the day you flyered gets counted, and the list reads "2 leads · 1 client." Do that a few times and you stop guessing which streets are worth the walk.

Tap any client to see the whole relationship on one screen: balance and status up top, Text and Call and Directions one tap away, their property with its schedule and gate code, recent money activity, and lifetime numbers at the bottom.

• See all visits opens the full service history: every visit, what was done, what it cost, how long it took.
• The ••• menu holds contact details, notes, birthdays, status changes (including marking a client lost, with the reason), and extra properties for clients with more than one yard.
• Archive client is how you retire someone for good. It clears their upcoming visits and takes them out of your working lists. Their history and any balance stay on the profile, so past invoices and totals still add up. Archived clients sit under the Archived filter on the Clients tab, and the same menu brings them back.

When the season ends, open the Schedule menu and choose Season pause. Pick the clients (everyone, by default) and their upcoming visits clear from the planner. History and balances stay put.

In spring, the same screen brings everyone back in one tap. The break isn't backfilled and every client keeps their place in the rotation, so a biweekly client returns on the same alternating weeks they left on.

Treatment work does not run on a weekly rotation. A program is a list of rounds, and a round comes due a set number of weeks after the last one went down, inside the season you choose. Nothing lands on the schedule until you send it, so a wet stretch never leaves you with a pile of visits to move.

Set up a program

• Open a property, tap Add a plan, and choose Treatment program. A yard can carry a mowing schedule and a program at the same time.
• Start from the 7-round template or Fall aeration, then make it yours: rename rounds, change the weeks between them, set each price, reorder or delete. Add a round covers anything the template missed.
• Season is the window rounds can come due in. The year is ignored, so the program repeats every season on its own.
• Save as my template keeps those rounds for the next client you set up, so you build your program once.

Price by size

Settings → Price list holds your treatment rates: a price per 1,000 sq ft for each cost type you sell, like fertilizer or pre-emergent. Remove the ones you don't offer. Link a round to a rate, enter the yard's square footage, and Price all rounds by size prices every round from its own rate. If you measured the lawn when you quoted it, the square footage is already filled in.

Send the work out

When rounds come due, the Schedule tab shows Treatments due. Open it to see which yards are ready and how late any of them are, pick a day, and schedule them together. The forecast for the day you pick is right there. With crew, you can send the whole batch to one team, which is what you want when a different truck sprays.

Treatment stops carry a droplet and a clay tint everywhere they appear: Today, the week, and your crew's route on the web. Finishing one moves that yard to its next round. Skipping leaves it due, so it comes back in the next batch.

When it stops being just you, Settings → Crew gives each worker their own sign-in on a simple website — nothing for them to install, and it works on any phone, Android included. Crew is a monthly subscription; solo Hedgemony stays free forever.

Set up crew and add your first member

• Settings → Crew → Set up crew. One tap creates your crew account and your crew code — the short word-and-number code (like ALL8) your whole crew uses to sign in. You do this once.
• Add crew member. Pick them from Contacts or type a name, then set a PIN (6+ characters). If there's a phone number, Hedgemony writes the invite text for you — the site link, your crew code, and their PIN, ready to send.
• They open the link, enter the code, their name, and their PIN, and they're looking at their route. Lost the link? Open their name in Settings → Crew and tap Text the invite again.

Permissions

Open any crew member's name to choose what they can see and do: job prices, client phone numbers, gate notes, the full week ahead, other crews' routes, and whether they can log expenses. What you don't allow never even reaches their phone. The same screen resets a PIN or turns their sign-in off — both take effect within a minute.

Teams: running more than one route at once

One crew, one truck? Skip this — your whole book is Team 1 and everything works as it always has. The day you're fielding two routes at the same time:

• Create the team. Settings → Crew → Teams → Add a team. Name it whatever reads at a glance — Team 2, North crew.
• Give it yards. Which team a yard is on is set on the yard: open the property and pick its team, or choose one right when you add a new client. A yard brings its whole schedule with it — weekly stays weekly, biweekly keeps its same alternating weeks. Yards you don't move stay on Team 1.
• Order its route. On the Schedule tab, set the filter to that team and drag its stops into driving order. Each team remembers its own order, and future weeks come out the same way.

Who rides, by day

Seating lives on the Schedule tab, beside the week it plans. Tap the team button above the week and choose Who rides. You get a row for You and every crew member, with the days of the week. Tap the days each person rides with that team. That's the whole system, and it's what fills each crew member's day sheet automatically.

• A person sits in one team per day; seating them here pulls them off another team that day. Monday with you, Tuesday running Team 2 alone — just tap it that way.
• You're a seat like anyone else. Going on vacation? Untap your days on Team 1 and seat your crew there. The mowing doesn't stop because you're at the lake.
• Each day on the week shows who's riding under it, and warns you with "No one riding" when a day has stops but nobody seated — the yards-get-skipped mistake, caught before it happens.

The roster, PINs and permissions stay in Settings, because those change once and then sit still. Seating changes with the week, so it belongs with the week. Which team a yard is on is set on the yard itself.

Running the day

The Today tab gets a team switcher next to the date, so you see your own route while your crew works theirs. Their day flows back to you as it happens: yards marked done or skipped land on your schedule (autopay included), the job timer's minutes count toward that client's true hourly rate, and expenses they log — with receipt photos — drop straight into your books, marked with who logged them. The crew site speaks English and Spanish; they flip it themselves with one tap.

And if you ever want out entirely, Delete crew account erases everything crew-related from the server, permanently. Your clients, schedule, and money on your phone are untouched.

Settings → Business profile holds your name, phone, logo, sales tax rate if you charge it, and the how-to-pay details for invoices.

Your data lives on your phone, and your book works fully offline — crew and card payments are the online parts, and they catch up when signal returns. Sign into iCloud and your work also syncs to your own private iCloud, so a second device sees the same business. Settings says plainly whether that's on.

Backups

Deleting the app takes the database on the phone with it, so Settings has a Backups section of its own.

• Automatic backups: switch this on and Hedgemony saves a snapshot to your iCloud Drive about once a day, keeping the last seven. They land in a Hedgemony folder you can open in the Files app, and they outlive deleting the app.
• Back up now: saves a snapshot wherever you point it. Worth putting one somewhere you could still reach if the phone went in the lake.
• Restore from backup: pick a backup and Hedgemony reads it first, then asks in plain numbers ("Restore 10 clients and 85 visits?"). Backups carry everything, receipt photos included. Restoring replaces everything currently in the app, so it confirms with you, and it finishes the next time you open Hedgemony.

Export everything is the other door out: one tap builds fresh CSVs of your clients, visits, money, and expenses that any spreadsheet can open. The client file imports straight back into a fresh install. No accounts, no ads, no tracking.

If you turn on card payments, that part talks to Stripe and to a small service of ours that connects your app to Stripe. It holds payment amounts and dates, never card numbers and never the rest of your business. The privacy policy spells out exactly what goes where.